The Expenses Manager allows you to record and track all business expenditures that are not directly tied to supplier invoices — such as utilities, office supplies, travel costs, and miscellaneous business costs.
Recording a Business Expense
- Navigate to Expenses Manager in the left sidebar.
- Click Add New Expense.
- Select the Expense Category from the dropdown.
- Select the Payment Source from which the expense was paid.
- Enter the amount and currency.
- Add a description and the expense date.
- Optionally attach a receipt or supporting document.
- Click Save.
Expenses are recorded with a USD-equivalent value calculated at the time of entry. This snapshot ensures accurate multi-currency reporting regardless of future exchange rate changes.
Expense Categories
Expenses in BMP360 are organised by category. Using consistent, meaningful categories from the start makes reporting and budget analysis far more effective. Common categories include:
- Office Supplies & Equipment
- Travel & Accommodation
- Utilities & Communications
- Professional Services
- Marketing & Advertising
- Maintenance & Repairs
Always assign expenses to the correct category at creation — reclassification later is more complex and may affect historical reports.
Viewing Expense Reports
- Navigate to Expenses Manager.
- Use the filters to select a date range, category, payment source, or currency.
- Click Generate Report.
- The report displays a breakdown of all matching expenses with totals.
Expense reports can be filtered by month or financial period to assist with budget reviews and audits.
Expenses Best Practices
- Record expenses promptly — don't let receipts accumulate.
- Attach digital copies of receipts to each expense record for audit purposes.
- Use descriptive notes to explain the business purpose of each expense.
- Review expense reports monthly to identify cost trends.