Purchase Orders (POs) in BMP360 represent formal procurement requests sent to suppliers. The full PO lifecycle — from draft through to receipt and supplier invoice — is managed within the system.
Creating a New Purchase Order
- Navigate to Purchase Orders in the left sidebar.
- Click Create New Purchase Order.
- Select the Supplier from the dropdown.
- Set the currency and expected delivery date.
- Add line items — select the product and specify quantity and agreed cost per unit.
- Review the order totals and confirm the details.
- Click Save as Draft to hold the PO, or Send to Supplier to mark it as dispatched.
You can attach internal notes or reference numbers to a PO for tracking purposes.
PO Status Lifecycle
| Status | Description |
|---|---|
| Draft | Saved but not yet sent to the supplier |
| Sent | Dispatched to the supplier, awaiting confirmation |
| Confirmed | Supplier has acknowledged the order |
| Partially Received | Some goods have been received; PO remains open |
| Received | All goods received; supplier invoice generated |
| Cancelled | PO has been voided |
Recording Goods Receipt
- Navigate to the PO you are receiving goods against.
- Click Record Receipt.
- Enter the quantities received for each line item. You may receive partial quantities if the shipment is incomplete.
- Click Confirm Receipt.
Upon full receipt of a PO, the system automatically creates a supplier invoice and updates inventory batches. Partial receipts keep the PO open for subsequent receipts.
Partial Receipts
If a supplier delivers only part of an order, you can record a partial receipt:
- Enter only the quantities actually received for each line item.
- The PO status changes to Partially Received.
- You can record additional receipts later when remaining stock arrives.
- Each partial receipt creates its own inventory batch with its own cost snapshot.